Top 5 Free Staff Scheduling Softwares

Management Resources July 1, 2023

Top 5 Free Staff Scheduling Softwares


Are you looking for the best free staff scheduling software to streamline your operations and keep your BC Business organized? Look no further! We’ve compiled a handy resource sheet just for you. From user-friendly interfaces to powerful features, these software options will help you ace your staff scheduling game without breaking the bank. 


Plus, we’ve thrown in some valuable tips to ensure smooth scheduling processes and happy employees. Let’s dive in and revolutionize the way you schedule your staff! 

  1. Homebase:
    • Features: Easy scheduling, time tracking, team communication, and hiring.
    • Key Points: User-friendly interface, integrates with popular POS and payroll systems, provides labor cost forecasting.
  2. When I Work:
    • Features: Shift scheduling, time clock, team messaging, and task management.
    • Key Points: Mobile-friendly, offers shift trading and availability management, provides labor cost monitoring.
  3. Bitrix24:
    • Features: Employee scheduling, time tracking, collaboration tools, and project management.
    • Key Points: Offers CRM and communication features, customizable workflows, integration with popular tools like Google Calendar.
  4. OpenSimSim:
    • Features: Employee scheduling, time and attendance tracking, and team messaging.
    • Key Points: Intuitive interface, supports shift swapping and vacation management, allows manager approvals.
  5. Trello:
    • Features: Task and project management, team collaboration, and checklist creation.
    • Key Points: Flexible and customizable, visual board layout, supports team communication and task assignment.

New to scheduling? Here are some general tips for staff scheduling:

  1. Plan in Advance: Create schedules well ahead of time to give employees ample notice and allow for adjustments.
  2. Consider Employee Availability: Take into account employee preferences, availability, and any time-off requests when scheduling shifts.
  3. Balance Workload: Distribute tasks and shifts evenly among employees to avoid burnout and ensure fair work distribution.
  4. Utilize Technology: Leverage staff scheduling software or apps to automate the process, track hours, and streamline communication.
  5. Communicate Clearly: Ensure employees have access to their schedules and are informed about any changes promptly.
  6. Be Flexible: Accommodate reasonable shift swaps or time-off requests when possible, fostering a positive work environment.
  7. Monitor Labor Costs: Keep track of labor expenses and compare them against revenue to optimize staffing levels and control costs.
  8. Seek Employee Feedback: Regularly check in with your staff to gather input on scheduling preferences, challenges, and suggestions.


Remember, effective staff scheduling can be tough, but is a crucial role in maximizing productivity, maintaining employee satisfaction, and creating a harmonious work environment.


You got this!